ANTIOCH -- District officials have been working to fix an inadvertent disclosure of some personal employee information that spread last week via email.
While a former Antioch Unified employee was trying to pass on information about a replacement's responsibilities at the end of the workday Jan. 18, the employee attached a file to an email that went to a limited number of district personnel that had confidential information -- namely Social Security numbers and some worker compensation claim information for current and former employees who reported injuries, Superintendent Donald Gill said.
"It was a simple human error, but when we found out about this, we jumped on it as quickly as possible," Gill said. "Confidentiality of personal information maintained by the district is critically important."
Because of the Martin Luther King holiday, nobody really knew what had happened until the next morning. District staff immediately tried to recall and delete the message from the email accounts, but they are "not 100-percent certain they pulled every file," Gill said.
"We think we got everything back, but we can't guarantee it," Gill said. "We're taking every precautionary step."
Recipients of the email were notified with "specific instructions for removal and destruction of any information in the email," along with written verification it was completed, Gill said.
Those with personal information included in the email
As of Monday, Antioch Unified had received one email asking questions about the incident. However, officials with Antioch teachers union received several concerned phone calls and emails.
Antioch Education Association President Robert Strickler said Monday many are appalled this could happen, while worrying what will happen after the one-year membership is up.
"(The district's) been out front about it, but there are still some real concerns," he said.
As of Monday afternoon, Antioch has not received any report of misuse.
Antioch Unified also is reviewing its procedures on dealing with confidential files, including removing social security information from non-password protected systems.
"That may be the only good thing that came out of this," Strickler said.
Contact Paul Burgarino at 925-779-7164. Follow him at Twitter.com/paulburgarino.